Embrace Working from Home Productively with Sylvia Baldock
Working From Home – How to Embrace it!
Sylvia Baldock Webinar - March 2020
Let’s start with ‘WHY’ – always a very good place to start!
Obviously – the reason we are all being asked to work from home right now is it is to keep us ‘SAFE’ through these challenging times, to minimise the spread of Covid19 and to protect our loved ones, colleagues and clients from unnecessary risk.
There is also a feeling of ‘doing our bit’ to support our communities by freeing up roads and necessary resources for the Emergency Services to deal with the severely ill to the best of their abilities.
If you have never had to work from home or have always felt you don’t work effectively there – here is a reminder of some of the many benefits.
1.More precious TIME! You can literally go from bed to desk without the time consuming and often stressful commute. Many people will gain around 3 hours/day – that’s 2 extra working days/week! Even if you just gain and hour a day, that’s still 5 hours a week of being much more productive.
2.You save MONEY – no petrol, expensive fares, coffee/snacks on the run, takeaway lunches.
3.You CREATE YOUR IDEAL ENVIRONMENT (as much as possible), you choose -
· Where you work,
· The right temperature for your comfort
· Music of your choice or quietness
· Your desk/table set up
· Candles/incense/flowers etc.
4.You set your own AGENDA – you can plan your day more effectively working on your goals and priorities
5.Increased PRODUCTIVITY. Open plan offices can reduce productivity by as much as 40% as the constant interruptions to our train of thought blocks our creativity and ability to focus on the task in hand.
6.Greater access to nutritional foods that you like.
7.You can TAKE BREAKS TO SUIT YOU and your workflow, rather than taking scheduled breaks to suit others.
8.You can STEP OUT INTO THE FRESH AIR and get into nature in the garden/local park to clear your head and renew your energy and focus.
9.You can wear softer, MORE COMFORTABLE CLOTHES.
10.You can achieve BETTER WORK/LIFE BALANCE by starting work when you would normally leave home and finishing earlier.
11.You can schedule in some DOMESTIC CHORES during some of your breaks – like emptying the Dishwasher or loading the washing machine.
12.You can plan LEARNING TIME every day – Webinars, Podcasts, YouTube, TED talks, Audio books, Articles, Blogs
There are many more, however, I also appreciate there are also many challenges around working from home – a few here –
1. ISOLATION – it can be really lonely working on your own and many of you will miss the camaraderie and ‘buzz’ of the team around you.
2. REDUCED MOTIVATION – without the team around you, it can be too easy to just meander through the day, answering emails, checking social media, flitting from task to task and not really achieving anything.
3. LACK OF ACCESS to others can mean you don’t get the chance to tap into their expertise, advice and support when you need it most.
4. LACK OF PEER DISCUSSIONS to brainstorm, inspire and spark up your creativity.
5. You may feel a LACK OF DIRECTION and be struggling to set goals and to prioritise your actions.
6. LACK OF PLANNING will see your time at home just evaporate in a mist of half-finished tasks, a mountain of ‘pending’ files and feelings of frustration and guilt at your lack of progress.
7. YOUR ENVIRONMENT may not be conducive to working effectively – noisy, no clear working space, poor internet connection etc.
8. DISTRACTIONS – partners or kids also at home or friends and neighbours who just ‘pop in’ and stay for hours.
9. Too many other DEMANDS ON YOUR TIME – elderly relatives, demanding family, domestic chores and household emergencies.
10. FEAR of Covid19 – Paralysis through worry and constant news updates. This is always worse when you are alone with no-one to share your thoughts and concerns.
TOP TIPS for embracing working from home and the increased productivity it can bring.
1. Set up a dedicated working space where you can work with minimal distractions. A view of the garden (if you have one) will help you to lift your eyes from the screen at regular intervals and just appreciate nature.
A bird feeder is a fascinating thing to watch throughout the day and will encourage you to give your brain regular breaks.
2. Make your surroundings conducive to working –
Keep a clear desk or table where you only have your computer/phone/pens and the document/project you are working on right now. We apparently look at papers on our desk a minimum of 15 times a day. – Even a glance is enough to register in our subconscious brain that we need to do something with it and that is a drain on our energy.
You may also want a candle, a small vase of flowers or crystals on your desk – a few things that make it a feel-good place to be.
3. Invest in a good set of headphones so you can zone out of peripheral noise and play music to enhance your creativity and focus – readily available on YouTube.
4. Invest in an A3 notepad and a good set of coloured pencils or Sharpies. Use them for brain-storming your day/project/goals/actions/plans in a way that is visual and fun.
5. Plan your day at the end of your previous working day so you can get straight into action rather than wasting time trawling through emails/social media/endless ’to do’ lists etc.
6. Set out clear goals and actions every day to keep you focussed on what you want to achieve. Prioritise your goals and actions into categories of:
Urgent – top priority – work on first
Important – next priority once the urgent tasks are completed.
Pending – not vital right now but needs to be done when time allows.
Delegate – someone else can take this on and complete it sooner
Decisions – needs some thought and brainstorming before committing to.
7. Set short deadlines/check in points and give yourself a time slot to complete tasks. Turn off all distractions – phone/email/social media and work till you have finished. Then celebrate every small win in whatever way floats your boat. – walk the dog, meditate, listen to a Ted talk, phone a colleague/friend etc.
8. Take regular breaks. Research shows that working for 52 minutes and taking 17 minutes break will keep you energised and more focussed. The brain is tired of being always ‘on’ and needs frequent ‘time out’.
A 10-15minute walk down the garden or round the block, gives your brain time to process what you have been doing and to clear some space for what is coming next. Meditation will have a similar effect and ‘Insight Timer’ is a wonderful free App packed full of guided meditations, podcasts and relaxing music.
9. Eat for success. Plan your nutrition for the day in advance to stop you grabbing a fast fix which will most likely be Carbohydrate heavy and can leave you feeling tired and depleted.
Have chopped vegetables ready to have with a dip, healthy soups, colourful salads, fruit, nuts, seeds – foods that will feed your brain as well as your body. (minimise the sugary, fatty foods you have to hand) – if you are feeling stressed or de-motivated, those are the foods you will unconsciously reach for.
10.Stay hydrated – drink plenty of water at room temperature and herbal and green teas. The brain is 85% water and when we are working it can become depleted.
Research studies have found that when your brain depletes 1 percent of water, you'll likely to have a 5 percent decrease in cognitive/brain function; and for some, this is a lot.
Other symptoms of lack of water are fatigue and memory problems.
10.Dress for ‘work’. Staying in your pyjamas won’t be conducive to making that challenging phone call or taking part in live webinars where you can be seen. The brain associates pyjamas with rest and relaxation time and that can negatively impact on your confidence and motivation.
11. Set boundaries with family and friends. Let them know you are ‘working’ within set hours and not available for random chats and play.
If you are looking after children whilst trying to work, this is of course much more challenging. Make sure they have plenty of interesting activities to get immersed in and work in short bursts off time with play breaks scheduled in. You can even set a timer up on an iPad or phone so they can see the minutes ticking away until they have your full attention.
12.Work in blocks of time and energy depending on your list of priorities.
· Group all your creative tasks together and set time aside to do them preferably first thing in the morning when your brain is fresh.
· Similarly – group all your ‘people’ and sales and marketing tasks together – phone calls, webinars/online meetings, social media, online networking.
· Projects, deadline driven tasks, regular customer care, checking on your teams’ progress and actions are in the energy of ‘getting things done’.
· Anything to do with research, analysis, detail, cash flow etc is the analytical energy and needs concentration and a lack of interruptions.
13. Have regular contact with your colleagues and team. Many teams are having daily calls to discuss the current situation, to talk about priorities and goals and to identify actions needing to be completed.
This is a great opportunity to answer any questions, allay any fears and give clear direction particularly to junior or new members of the team.
14. Have an accountability buddy who you can also check in with on a daily basis to report back on actions and progress and discuss any issues or challenges. There is nothing like accountability to make you get things done.
15. Plan in learning and development time –
Continue with current studies/accreditations
Listen to webinars/podcasts/TED talks in your area of expertise
Develop your skills in social media/creating videos/presenting
Increase your online networking and set up calls with potential clients or people you can cross-refer.
16. Celebrate all successes. Working remotely means you don’t get the same ‘high five’ burst of energy when you gain a new client or reach a new milestone. Make sure these are recognised in the group calls and show your appreciation for the person/people involved.
Appreciation is the greatest driver of ENGAGEMENT and TRUST
Maintain and build TRUST during these challenging times –
Compared with people at low-trust companies, people at high-trust companies report: 74% less stress, 106% more energy at work, 50% higher productivity, 13% fewer sick days, 76% more engagement, 29% more satisfaction with their lives, 40% less burnout.
Harvard Business Review - The Neuroscience of Trust Paul I. Zak
Finally, build a schedule that works for you and that becomes a ‘habit’.
In testing times of change, a new routine can be a source of strength and resilience.
Introducing practices that make you feel healthy and valued will go a long way to boosting your confidence and your ability to come through this testing time stronger and wiser.
A morning routine that has made a massive difference to me -
· Guided meditation
· 5 items recorded in my Gratitude Diary
· Journaling – brain dumping my thoughts
· Yoga and exercise routine
· Freshly squeezed vegetable/fruit juice
By the time I sit down at my desk, I am fired up and raring to go and I feel truly valued.
My routine is personal as yours will be – one size does not fit all.
So, what routines can you introduce right now to start your days firing on all cylinders and truly embrace the magic of ‘working from home’?
Your thoughts become your actions – if you tell yourself you can’t work from home, the brain will accept that,, and the outcome will be poor productivity at home.
So, embrace the many benefits and be grateful that the internet enables us to do so much more than our parents could even dream of at our age.
Enjoy the connectivity we can have with colleagues, clients and prospects and make the most of these times of real and lasting change.
Stay positive and resilient and invest in your greatest asset by introducing a robust self-care routine that makes you feel valued and energised.
Remember we are part of history in the making and in years to come, children will learn about how we survived and thrived through these challenging times.
You can go through it in fear and negativity. You can complain about things you can’t do, the people you can’t see or the material things you can’t buy and in so doing, not only drain your own energy but also the energy of everyone you talk to.
Stress also depletes our immune system and God knows we need our immune systems to be stronger than ever right now.
So, start the day with gratitude for another day to live your life, to create and communicate and to evolve and grow. We are being stretched in a way we have never been stretched before. We are tapping into hidden strengths we didn’t know we possessed, and we will come out stronger and wiser as a result.